HOAOperations moves every case through a closed feedback engine — so your team doesn't just manage work. It improves performance, consistency, and visibility with every cycle.
HOAOperations replaces the spreadsheets, email threads, and disconnected tools that let critical deadlines slip through. Every module writes to a shared history — so when a manager changes, the institutional memory stays.
Open a work order in 30 seconds. Choose from 22 pre-built categories — landscaping, electrical, pool, roofing, and more. Every work order has a vendor, a deadline, a status, and a full history. Nothing gets lost in email.
22 work order typesLog a violation with photo evidence in under a minute. The cure period clock starts immediately. 3 days before it expires — the system alerts your team. Every notice sent, every escalation, every hearing date is permanently recorded.
Full enforcement historyThe platform counts down every ARC deadline automatically. If a reviewer hasn't acted with 7 days remaining, the system flags it. Deemed-approval is a legal event — HOAOperations makes sure your team never discovers it after the fact.
Deemed-approval protectionSearch the full GL ledger by any column. Run variance reports showing month vs. YTD vs. annual budget per line. Invoices that exceed the contract NTE are flagged automatically and routed for board approval — before they get paid.
NTE enforcement built inField teams log findings by severity — Low, Moderate, or High — with photos and timestamps. One click converts a finding into a tracked work order. Every inspection is permanently stored, searchable, and linked to its follow-through.
Photo-documented recordEvery vendor has a profile with insurance expiry dates, W-9 status, contract scope, and performance history. Expired coverage turns red. Expiring within 60 days turns amber. Your team always knows who is safe to dispatch — before a claim arises.
Insurance expiry trackingThe average property manager spends 6–10 hours per month per HOA on documents that shouldn't require that much time. HOAOperations AI handles the generation — so your team handles the judgement. Every output is sourced from your actual portfolio data, not generic templates.
Most HOA software stores records. HOAOperations drives cases forward. The difference is institutional memory — when a case is opened, it doesn't disappear into someone's inbox. It moves through a defined workflow, gets verified at completion, and becomes a permanent record that protects the HOA and the management company for years to come.
Not all communities require the same amount of work — but most management fees are structured as if they do. HOAOperations tracks actual workflow volume, AI consumption, and automation activity per community, giving your company the data to staff accurately, price defensibly, and identify which accounts are generating the most operational burden.
Three demo accounts. Real workflows. The full operational loop — running live.